But its not all on you. This is probably one of THE BEST EA articles I have EVER read. Pro-tip from The Assist: Its better to be safe than sorry. One of the surest ways to erode the trust between you and your boss is to be careless with sensitive info. Reduce company operation costs by 20% by researching and securing alternate vendors. Start a niche blog. For instance, if your experience has taught you that your boss is sharper in the morning hours than after lunch, schedule that tough meeting in the morning, not the afternoon. Very informative. Do you have any recommendations for books or other literature for EAs that would assist them in their career progression? These emails can reach entire departments even entire companies so top-notch writing skills are a huge asset. By now, recruiters will have gained a high-level view of your abilities and will be itching to find out more about your experience to date. After youve prioritized your tasks, give them 100% of your attention, even if your thoughts try to wander to all the to-dos you need to tackle next. Firecracker IT, Atlanta, GA Senior Executive Assistant, EMedical Corp, Atlanta, GA Senior Assistant to CEO, Coca-Cola, Atlanta, GA Executive Assistant - Contract, University of Georgia, Athens, GA BA Business Administration. We wish to read often and more frm you! Administration Whether its preparing and editing correspondence, emails, presentations and documents, or filing and organising corporate documents, you should have significant experience of general office and administrative support. Take advantage of our sample sentences + expert guides to download the perfect cover letter in just minutes. Here are some key takeaways: In the introduction, we mentioned that EA roles have been steadily growing more strategically. Powerpoint is the most common skill found on a senior executive assistant resume. This can get confusing when it comes to recognizing the difference between abilities, duties, strengths and accomplishments. Implemented an in-memory database for the ecommerce site that increased page speed by 14%. Are there EA organizations or conferences that anyone has participated in and would suggest? This will allow time-strapped recruiters to instantly see that youre a perfect fit for the role. They reflect emotional, emotional, and professional success. So, list your career history, starting with your current or most recent role, and working your way back. When that didnt work, she picked up the phone and tapped into her network of other EAs, cashing in longstanding favors and negotiating for favors down the line. Have been involved in a team effort that produced a specific result? They go beyond solely explaining what your job responsibilities were. Skills An executive assistant should have strategic skills in addition to administrative abilities. emilymichelle224. One tried-and-true method to capture the attention of hiring managers and recruiters when they glance at your resume for the first time is to include a number of accomplishment statements also called descriptive statements or action statements. You also need to be able to communicate strategy clearly and accurately, as well as be persuasive from time to time. This resulted in the law firm having more satisfied clients. Example Goal #2. the administrative assistant resume sample items such as spreadsheet and word processing prowess as well as report analysis appear above the fold, administrative support multi project management financial management reporting scheduling key accomplishments overhauled major aspects of cooper smithford This may sound a little nerve-racking, but we have a few suggestions below that will make you look like the gift genie. I agree that being kind is key. Published on: August 2, 2022. This article truly shed some light regarding how much focus and dedication this PA position may require. She wants (and needs) to hear what you really think. Not always easy at times, but you have to love your job and I do! Answer all phone calls within 3 rings and reduce hold time to less than 3 minutes. However, generic hobbies such as 'going out with friends' or 'shopping' won't add any value to your application. Communicating this information to the wrong people is highly unprofessional and can be a threat to the business. . Reconciled end-of-day receipts with cash and credit transactions to account for daily sales averaging $1,500., Researched and wrote feature articles for, Handled late accounts effectively, securing $5,000 in past-due accounts., Gained a reputation for working well on a team, receiving a Team Player award., Raised more than $10,000 at annual fundraiser, increasing attendance and media coverage from previous years., Maintained internet site as it grew to 2,000-plus stages and images that generated 200 hits daily., Awarded Sales Associate of the Month in September 2018., Entrusted to work and uphold protocol within corporate office among high-level executives., Organized database to track business contacts and was commended for attention to detail and accuracy., Broadened and maintained an extensive network of contacts and clients., Interacted with diverse customers on a constant basis, promoting excellent communication and customer service skills., Managed daily operations of upscale bar and restaurant, including opening and closing operations, inventory management, new employee training, customer service and sales., Praised for the ability to solve difficult problems independently and efficiently., Using the tips, guidelines and accomplishment statement examples outlined above can help you create a resume that will set you up for success in your job search and beyond. Have I helped others achieve their goals through my leadership? So, Ive put together this in-depth CV writing guide, which includes an example executive assistant CV, to help you put forward an interview-winning application. But this only works if you stay true to your actual point of view. How else can you get more done in the same amount of time? It was specific. Won X award/competition for Y consecutive years. Executive assistants are also commonly referred to as EA's, executive secretaries, and personal assistants. These keywords can easily fit in your skills section. Create personal deadlines to help achieve these goals. Good read. Furthermore, you can find the "Troubleshooting Login Issues" section which can answer your unresolved problems and equip you with a lot of relevant information. Great information and well worth my time to learn and refresh on EA Skills. For example: "Detail-oriented executive assistant with 5 years' experience working with top executives. If youre not quite confident in your understanding of the ins and out of your company and your competitors, theres a fun and easy way to quickly get up to speed. Considering that the average corporate job opening attracts 250 resumes and that nearly 80 percent of them dont make the first cut, youre probably seeking all the tips you can find on how to make your resume stand out. She stayed calm under the pressure of a difficult task with a tight deadline. A good Assistant knows that making the impossible possible comes with the territory. If your organization game could use some improvement, we recommend checking out monday.com the visual tool for executive assistants! The ability to roll with the punches, reset after a bad day, and keep things in perspective are all essential to becoming a killer EA. Sales Here are the four basic sections of a performance summary: 1. The best EAs become trusted confidants and counsel for their execs. The precise actions you took in a given situation, The skills and abilities you used when facing a challenge. However, the following skills are often considered core qualities of an executive assistant: Calendar management You should be used to managing complex calendars and scheduling requests EAs normally take on complete accountability for every detail in their executives or teams schedule! Reduce office supply restock purchase from every week to once every two weeks. Thanks for the information. Biggest challenges? Anything we missed? You can too. Tech Blog This means that every time you visit this website you will need to enable or disable cookies again. Remember, you have a perspective that very few in the company have. Theres no doubt that you have an important job, as does the executive with whom you work so closely day in and day out. They care about what's occupying your time, as opposed to other projects you could be working on. Youve re-inspired me to stick with my challenging EA role. Doing so might be the difference between diffusing a fraught situation or throwing your boss to the lions (something she definitely wont appreciate). Here are the key facts about senior executive assistant resumes to help you get the job: The average senior executive assistant resume is 657 words long; The average senior executive assistant resume is 1.5 pages long based on 450 words per page. It should also show interpersonal soft skills that come in handy, such as communication or attention to detail. Finding measurable results and accomplishments from your previous positions is much more powerful than listing your daily duties. Also served as department Office Manager. Provided executive support to the CEO, CFO, 2 other C-Level Executives and their 4 direct reports (SVPs and VPs), and the Board of Directors. Save my name, email, and website in this browser for the next time I comment. Advised departments 15 graduate students on scholarships, grants, and financial aid opportunities resulting in an average over $12K in additional funding per student. But more than likely, these people cultivated their impressive negotiating skills. You can still list less relevant work experience, such as part-time roles or internships, but try to focus on drawing out any relevant transferable skills you gainedfrom them. Sign me up. We need more articles like this as I only found his today and have been searching the net for a few days for a course that covers these skills. Both an art and a science, negotiating mystifies many. To ensure your CV content is organised logically and is easy to follow, work to the following sections: Now, Ill go through each CV section in more detail, teaching you how to write content that lands you interviews. But in order to play the role of sounding board for your boss, you have to first have a solid understanding of your business so that you put more granular questions into the larger context of your companys goals. Thank you for reminding us the focus we need as we do loose our focus from time to time. Next, youshould impress recruiters bysharing your qualifications and professional development. Consider eliminating any experience or skills . How to write self-assessments effectively. The best way to optimize for the ATS is to customize your resume with keywords for each job. Create and implement 2 team-building activities per month to increase employee engagement and satisfaction. If you are able to apply those experiences to the skills your prospective employers are seeking, those are perfect examples to highlight as accomplishment statements on your resume. Examples of these competencies include multitasking ability, decision making skills, and time management. Harvard Law Schools Program on Negotiation Teaching Negotiation Resource Center offers. However, working your way up as an admin assistant and/or personal assistant is another popular route of entry in which case, your experience will hold its own. Not only is this a great way to network within your company, but before long youll have built the foundational knowledge you need to provide valuable insights to your boss. Accomplishments, on the other hand, show three things: As you seek to identify your accomplishments, it can be helpful to ask yourself the following questions: Determine the skills that are required of the positions youre seeking within your industry; with those in mind, consider all the times you overcame high-pressure circumstances, achieved financial goals, made efficiency improvements, showcased your leadership skills or generally exceeded expectations. Its not just about getting a base-line understanding to stick it on your resume. Word document or Excel file) of resources, a list of handy tools, training programs, services, links, and contacts. Great Article! Provided exceptional support to managers and co-workers, hence increased the overall efficiency by 30%. For the above-mentioned job duties we have listed several example performance goals that are appropriate for an Executive Assistant. The critical first step is in being clear on big picture goals. Have a look at our administration assistant cover letter example written to industry standards that will help you write a winning job application. For example, instead of was responsible for, try executed. Alternatively, vague words such as handled can be replaced by more impactful terms such as established. Some more powerful action verbs for executive assistants are: Tip # 3: Emphasize your office management skills. The ability to troubleshoot for your boss is a must-have skill. Heres something else to consider when it comes to communication a good EA knows that real talk rules the day. Areas of accomplishment self evaluation example: I designed a new user flow last quarter. What theyre looking to learn is how well you performed them. 4. If youre entering the industry as a graduate, you should place more focus on this section, discussing relevant modules from your degree and the transferable skills you picked up. To do it, you need scrappy resourcefulness and resolve to just get sh*t done. Secretaries routinely collect cash and credit card payments from clients, transfer business funds to satisfy invoices and ensure the accuracy of account ledgers. Completed a high volume of laboratory tests with accuracy and in accordance with SOPs. I guess for now ill settle for book-marking and adding Gossiping, adding fuel to office rumors, or posting about private company affairs in public forums like social media is never ok. Of course, mistakes happen. Pro-tip: EAs are expected to fix countless problems on the spot, and often that means helping your executive with their tech. New Zealand. The applicant tracking system is a software system specifically created to filter candidates based on keywords. Remember, execs want to be able to bounce ideas off you or gauge your reaction to proposed solutions. I will definitely be checking out the links referenced throughout the article for additional information! For example, organising charity events, leading a sports team, running marathons or volunteering at a care home show your character and dedication so are worth adding to your CV. But these werent normal circumstances. 2. When it comes to setting performance goals, EAs may have a difficult time establishing objectives, since they are involved in so many areas at work. For example, organising charity events, leading a sports team, running marathons or volunteering at a care home show your character and dedication - so are worth adding to your CV. So whether youre committed to the EA path or hope to use the role to springboard to your dream job, here are the skills youll need to wow your bosses and make the biggest impact for your team. Below we'll look at six real examples you could use on your accounting and finance CV and explain why these will impress the recruiter. The Best Employee Recognition Software Platforms Listing such accomplishments on your resume alongside your typical job duties gives recruiters a good idea of what you could potentially bring to their organization. Guides and Resources Finished in the top X percentile of your class/course. I learned a lot from this article. (Knowing they would likely encounter nearly any nameable challenge in their careers, these savvy EAs found a way to remember every potentially useful resource.). Support the owner and CEO of Skinny IT and Fireracker. Coming late into the game. Tip # 1: Focus on outcomes of your past experience as an assistant, The best way to approach your experience section is by discussing the outcomes of your work as an executive assistant. EA courses. Administration executive assistant cover letter. They go beyond solely explaining what your job responsibilities were. Congratulations Merita on your new role and good luck! We do! Firstly, head your CV with your basic contact details. Quick tip:Are you a graduate whos hoping to land your first executive assistant role? Thoughtful Employee Appreciation Ideas Truly great EAs play chess, not checkers. You can copy the examples below, paste them into your resume and make minor adjustments: enter your actual metrics and KPIs and list projects and initiatives in which you participated. I could not really put into context all that I did it was a lot (internal communications, project management, event planning, stakeholder liaison, support for board of directors, etc.) Use as much detail as possible, especially when discussing specific accomplishments. To craft statements that can really bring your achievements to life, consider the following four guidelines: The more relevant detail you can provide in your accomplishment statements, the more impressive they will be for the hiring managers who read your resume. Q: What does an executive assistant do in 2022? Computer skills As well as the standardMicrosoft Office and Google G-suite,EAsmay need to learn company-specific software packages. Whats the one skill that has been most responsible for your success? Read on to learn more about how to write these attention-grabbers and see some different accomplishment statement examples that can help you get started. After your conversation, write down the two or three biggest takeaways from your conversation. Our brains just arent made to handle more than one complex task at a time. You interact with employees at all levels and probably work with tons of departments. Maintained office supplies and served as Office Manager. Jobscan > Resume Examples > Administrative Resume Examples > Executive Assistant Examples, Skills, and Keywords. Tailor your more recent assistant positions to focus on management skills by discussing the teams you managed and what they were able to accomplish. Litter your CV with plenty of evidence of your communication skills, whether thats presenting, writing reports, meeting and greeting visitors or networking. The following websites have quoted the following figures for an executive assistant salary: Glassdoor: $41.4 k - 81.7k / year. Best read ever. Pro-Tip from The Assist: Compassion is an enormous aspect of emotional intelligence. Here is a hack for adding measurable accomplishments examples, even if you absolutely can't come up with numbers: Consider using less-specific superlatives such as "first," "only," "best," "most," "top," and "highest" to describe your accomplishments. Earn your bachelor's degree, master's degree or certificate at UMass Global, a regionally accredited university. The short increments make focused attention more accessible. Freelance Executive Assistant 2013 Worked as temp executive assistant for 4 execs from mid-sized businesses. Like always filled with full of invaluable info Awesome hi Slashed executive time lost to travel problems 25%. Yes, we know, multi-tasking is a myth. However, it does not matter how qualified you are for the position if your resume does not accurately represent your abilities. It is not yet official but I have an interview via phone in a few days. Not every day will be a fire drill, but its critical that you can function under the high-pressure situations that will undoubtedly come your way. Many EAs also take on de-facto internal communications roles, drafting internal emails on behalf of their boss. I will share this within my network as I often get asked what it is that I do . About Blog Press Privacy Policy Contact Us, 111 South Jackson Street, Seattle, WA 98104. The administrative assistant works for the manager of human resources. So keep it real. This article, however, is only about the examples. Ensure leader is organized, on-time, and well prepared for whatever lies ahead. Here are two good examples of what quantified resume bullet points should look like: When it comes to resume writing, it's always better to show than tell. Top 4 characteristics of a best-in-class administrative assistant resume. Going back to my previous example, there was something besides her resourcefulness that helped the EA in my story snag those Laker tickets that deep breath she took. As an EA, how many times have you been asked to pull off the impossible? These keywords can easily fit in your skills section. Additionally, a considered structure and format will help busy recruiters to find the information they need, quickly and easily. Keeping this cookie enabled helps us to improve our website. If you pair this with an organised structure and some thoughtful formatting, youll instantly prove your suitability for the job. 3. These goals can be linked with performance reviews and should be SMART goals: Specific, measurable, achievable, realistic, timely. No matter which industry youve set your professional sights on, writing a top-notch resume is essential. Great adds, Dani! Maintain new employee onboarding program and grow the mentor program by 15%. Your most recent positions can be more detailed, while older positions or other sections of your resume can be briefer. Act as gatekeeper, creating win-win situations for direct access to the CEOs time and office. It has highlighted the areas that I want to develop and given some great resources to start developing those skills. Take a look at the, Career Search category within UMass Globals blog. For an executive assistant, resume keywords should reflect your technical industry knowledgesuch as administrative assistance, management, and technology. Very good article! Including executive assistant resume keywords that capture your skills in relation to the job description greatly improves your chance of getting your resume noticed. your RSS feed to my Google account. I enjoyed reading this and it didnt seem condescending or the opposite with tasks being unattainable. Traffic cop. An Executive Assistant is like a spokesperson for their executive. An executive assistant works closely with a high-level executive or a small group of high-level executives in overseeing projects and anticipating business needs. After a good negotiation, everyone should walk away with something. Also, see the 18 Career Assessment Examples. How to become a school principal: Your Pre-licensure Accelerated BS in Nursing (ABSN). Youll be the right-hand man or woman to senior staff, so employers will be looking for evidence of your hardworking, organised and proactive nature. This practice aids in strategic decisions, and it trains your brain to supplement your decisions and ideas with evidence. Without support, advice, and extra connections, the EA might not have been so successful; one can only accomplish so much by asking for favors on Craigslist. Its a pity you dont have a donate button! Hi Susan! In both cases, anticipating problems and nipping in the bud can save you countless headaches down the road, and allow you and your boss to focus on the important stuff. While theres a grain of truth to the idea of the EA as gatekeeper, this description barely scratches the surface of all the value that you provide. Many EA articles/books give very generic advice with no real supporting materials to accompany it. To build more analytical thinking skills, the education experts at Udemy, an online learning platform, recommend a variety of simple steps. For the above-mentioned job duties we have listed several example performance goals that are appropriate for an Executive Assistant. Identify the employee's positive and negative competencies based on statements from his/her supervisor as well as co-employees. Every other CV is packed with generic phrases and cliches like, Avoid sharing your career goals or motives information like that is best saved for your. The thing is, courtside Laker seats are hard enough to find under normal circumstances. Along with keeping the proper formatting and keywords in mind, there are some additional ways to make your resume stand out. Keywords on a resume are specific terms that recruiters are searching for, either when they are skimming resumes or searching through the. Verbal and written communication Executive assistants often act as a spokesperson for their executive, so your communication skills both written and verbal need to be top-quality. However, generic hobbies such asgoing out with friendsorshoppingwont add any value to your application. Considering that the average corporate job opening attracts. To secure a rewarding executive assistant role, you need a CV that stands out from the crowd and showcases your in-demand skills. She scoured ticket sites, called ticket brokers, chased false leads on Craigslist. You can tailor these to reflect your own achievements. Perhaps this is part of the networking or communication items but Ive found that when people think youre kind, they are much more likely to negotiate with you, work well with you and be willing to do favors when you need them. A mildly effective accomplishment statement may read, Hosted networking events. But there are some ways to improve it. Member Reviews If you ever want to get support, be sure to give it generously. Competencies. You can draw attention and go into detail for your most relevant experience, leaving off or including less information for your older or less relevant positions. In addition to the usual professional tools like Microsoft Office or Googles G-suite, todays EA has to be proficient in the myriad systems, apps, and plugins that executives use to do their jobs. Fun Office Games & Activities for Employees If you have recently graduated college, your education section goes above your work experience and should be more detailed. Summary : Self-starting Payroll Assistant professional that is capable of effectively functioning with minimum supervision on a daily basis. Heres what Wulfhart says you should do when making an important decision: Dont choose something just because youre supposed to., Remember that doing something trumps doing nothing.. A strong EA develops or improves organisational systems, so make sure to give examples oftimes youve juggled tasks and met demanding deadlinesthroughout your CV. Talk soon! This was a great article! Sample Executive Assistant Accomplishments LoginAsk is here to help you access Sample Executive Assistant Accomplishments quickly and handle each specific case you encounter. 4. Goals. If you disable this cookie, we will not be able to save your preferences. Most execs have high-pressure jobs, and that pressure often gets passed on to you. Have I developed a new system or procedure? To really thrive in the role, you have to be able to see ten moves ahead and anticipate issues before they become full-blown problems. Consider the leverage on both sides. 175 Examples of Personal Achievements. A good EA sums up the situation, gathers the necessary info, asks the right questions, and then most importantly, acts. Received X award/designation. The following items are some of the main responsibilities of an EA: - Complete administrative tasks in a professional and timely manner, - Coordinate scheduling and calendar management, - Coordinate travel and accommodation arrangements for executives and partners. As outlined by the AARP, abilities are what youre capable of doing, duties are what you have already done and strengths are what you do well. Although you dont necessarily need a degree to enter this line of work, candidates with an HND or degree in business administration or management will hold a significant advantage. Tania Managed a case load of up to 3 critically ill patients during a 12hour shift, creating a . 5th coordination meeting of activists and coordinators of the campaign the coordinator. Hope these tips are helpful! This website uses Google Analytics to collect anonymous information such as the number of visitors to the site, and the most popular pages. Thank you! The best thing to do is to own up to it. Sometimes, different jobs will require synonyms of the same skills, so it is important to read the descriptions carefully.

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