Will you please repeat the standard operating procedure of this machine? Dont make it sound bad. Its an easy phrase used to help break the barrier of communication and make sure everyone has the same information. Just to be clear, my working hours are 8am-4pm and you will be unable to contact me outside those hours for work-related purposes. Closed questions always lead to a yes or no answer, and hence, gather limited information. In fact, guessing and getting it wrong is more likely to cause problems than politely asking for more info. WebOne option is to politely explain that you didnt understand a part of the message, and ask for the speaker to repeat all of it. When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. Below is a reference example showing how let me make this clear can be used professionally. Let me see if I understand this is a phrase that says clearly what you mean in words everyone can understand with no potential hidden meanings. If you'd like to send in a quote for the article, please share your answer to the following question and explain your reasoning behind it. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. Looking for clarification? in a polite way? Informal Sorry, I didnt catch that. Ask a question. In doing so, you will be perceived as non-accusatory and therefore, not threatening. Did you ask about the total turnover for this year? Sorry if I was unclear. Read and listen to these possible responses. Open Question: How will you be an asset to the company if we hire you? WebHow to Ask for Clarification Politely 1. Simply say thank you and move on. You'll also hear native speakers say "If I understood you correctly." Here are seven phrases for using your opening lines to imply that your email is a reply or response: "Thank you for your email regarding. I dont quite catch what you said. . Reframing your request into "for the greater good" makes it much more digestible to follow up with. This is a standard clarification email that you can use to request some answers from anyone, including a colleague, customer, client, or professional. Sorry, what was that? Rule #3: Mind the timing and the relevancy. Regardless of the situation: informal, semi-formal, or formal, you are expected to be polite in your choice of words, voice tone, and body language whenever you ask for permission. Sometimes we zone out, but sometimes we just dont understand. Asked by Anonymous Mar 3, 2023. Ask Question Asked 6 years, 9 months ago Modified 6 years, 9 months ago Viewed 3k times 1 This is a Avoid guilt. Asking clarifying questions shows that youre actively listening and want to understand. We use cookies to analyze site performance and deliver a better experience for visitors. So, if there is any confusion about instructions, make sure you ask for clarification. For the record, I would like it known I brought this issue to light weeks before it was a problem. I am sorry, but I couldnt follow your words.? Now, well learn useful expressions to ask someone to clarify instructions. To clarify, the key is to keep things simple, provide all details you need, and remember you're dealing with a real person. Sorry? Very often, a presenter will use this period to summarize whatever information has been presented, particularly if a question seeks clarification of a specific topic, so asking a clarification question will help to guide the lecturers attempt to explain what was presented. It's even better if you can have conversations and get corrected by a professional English tutor! When a situation comes up and no one can seem to agree on what has happened, using for the record is a great way to state your information quickly and concisely or ask for someone elses information directly. Its my bad that I dont quite understand you. Once youve established your current understanding and whats unclear to you, you can ask questions that will help your reader clarify the information. 2. So, do you really think this will be a profitable deal? Finally, you finish each clarification letter with all the essential details and a suitable sign-off. Bullet points are the most effective way of listing out your questions. Thank them for the interview Is it possible to elaborate on what you said right now? Would you prefer if we go with approach A or B in this situation? Use this template to diplomatically seek clarification whenever you get one of these rambly, not-exactly-sure-of-what-this-means email. Thank you for explaining the question to me. Lets move on. Check your tone of voice. You have been successfully subscribed to the Grammarly blog. Say that you didnt understand rather than saying that the other person could not clarify it. Leadership communication skills to elevate team performance. Good Communication Makes You More Valuable. Exemplary scenarios include presenting technical manufacturing information for a specific machine, device, or appliance (Ex. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. How to ask somebody for explanation politely, We've added a "Necessary cookies only" option to the cookie consent popup, Polite way to suggest talking about something. For many people, asking for clarification is incredibly embarrassing, while others may find themselves disrupting the flow of the conversation in an attempt to clarify a statement only to receive scorn from those around them. Be non-accusatory. Here are some expressions to ask for clarification when someone asks for your permission. Would approach A or B be more helpful here? Informally You can simply say Sorry? or Come again? with a curious tone to ask someone for clarification. If you are wanting to ask for clarification politely, blaming the other person is definitely not the way to go. Its highly likely you'll need to clarify details with a client at some stage. The difference between these two phrases is only in how they are grammatically structured, with clarify being a verb and clarification being a noun. It's a good idea to spell out precisely what information you need. Click here for 1:1 customized coaching programs that will help you achieve your career goals faster. Q&A Answertion. Recently, an American client told me that shes really impressed with my English. A great example of when you could use this phrase is if you have been given a set of instructions from one person, but had been told something a little different from someone else. Thus we need to ask them for further clarification without feeling awkward. I wonder if you can say it in a different way for me/us. One great way to do this is to ask a lot of open-ended questions. However, it would be best to ask for clarification when you dont get someones statement or information. If someone orders you or gives instructionsto do something, its essential to fully understand what they say. Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. I beg pardon, but can you please repeat what you said about the new product launch? Let the person know if you dont quite grasp the issue or if you only understand part of it. For instance, we can say Im not sure that I agree with that in an aggressive tone, or in an inquisitive tone, and this will impact how the message is received by our listener. (meaning to say it in another way) is appropriate. Can you rephrase the instructions, please? You must not behave and speak in a formal setting as you do in an informal one. WebA listener can ask for clarification when they cannot make sense of the speaker's responses. Use the expressions below to address these potentially problematic situations smoothly and professionally. Asking for clarification. These samples tackle many common reasons you may need clarification. Now, lets see a short conversation between a doctor and a patient that involves asking for clarification. ?" In such situations, the concern is simply that one needs to be polite when asking a clarification question so that a question can be asked rather than reformatting an impolite question. If you liked this post, you might also like: 7 Signs That Your Team Has a Communication Problem, The 4 Foundational Skills for Effective Communication. Learn more about Stack Overflow the company, and our products. When youre writing a professional email, you may find yourself tired of using the phrase just to clarify, but cant come up with any other options, dont worry! However, Could is less polite, and Can is the least polite word among these three. ", Another way to say "I don't understand" is to say "I don't follow" or "I'm not following. Clarity is the key to effective communication. Let me make myself clear, everyone must follow all of the new health and safety guidelines in accordance with the CDC. ?" I appreciate your detailed explanation, however, I am unclear about which approach we should follow. It can be helpful to ask questions about the 5 Ws and H in this section. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. There are many situations where you might find yourself needing to ask for clarification. Similarly, we live in a fairly distracting world where a variety of daily concerns coupled with the endless distractions present in any environment impede our already strained processing capabilities. Here are some examples of subject lines to consider: Final report submission Clarification regarding project deadline Extension request for submitting the presentation Thank you for your support and guidance 3. Bullet points are a great way to share information, Insert your questions/clarification request. Web1. If you do, always explain what they are and why they matter. Could you please repeat it? are the common formal ways of asking someone for clarification in English. If we want to make sure that someone has understood, you can request confirmation that someone has So, how do you politely ask for clarification on someones request in English? We hope that our clarification email guide provides some simple guidelines to follow. There are different ways you can ask for clarification in English. You could go with something like: "Hello Bob, from your answer I couldn't understand what you want me to do; I have 2 options, X and Y, could you please be more clear about which one you want me to use?" Would you please repeat what you wanted permission for? Can you please tell me again what document you requested? It can help ensure that whatever youre saying does not come across in a way that is not intended. Thanks for the effort you made to explain it again. Please let me know how we can avoid this in the future. Well! Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. Youre a busy person, so here is a template you can use right away. Would you please repeat it? I'll be in touch if I require anything else.

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